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PayCaptain

PayCaptain is the most helpful payroll solution on the planet, changing mundane payroll processes into a helpful/educational/flexible 'getting paid' experience. Our mission to put people in control of the money they earn by empowering them to manage their money in the best possible way and reduce the negative effects of financial stress in the workplace with the help of an interactive and engaging mobile app.

Winner of the CIPP’s 2022 ‘Software Product of the Year’ award, PayCaptain is the world’s first Certified B Corporation payroll solution, HMRC recognised and one of the first payroll solutions to be FCA registered. We use the latest tech and thinking to provide a complete payroll and financial wellness solution for innovative companies that understand the importance of good financial wellbeing in their workforce. This approach enables us to provide an optimised, modern and flexible payroll process to reduce the burden of processing your payroll.

For you:

  • save significant time on payroll processing
  • remove multiple data entry
  • streamline the employee onboarding journey with just a few clicks
  • avoid human error
  • ensure accurate information is held at all times across both systems
  • make admin less of a burden

For your employees:

  • improve the employee experience
  • helpful money management tools and guidance
  • interactive / helpful payslips
  • automatic payments to savings accounts
  • tax-free donations to UK charities
  • free access to earned pay in emergencies or to help with weekly costs

Learn more

Direct API

This payroll platform does not integrate with the Smart Pension API.

Connect to our API

Our application programming interface (API) makes it easy to build custom applications to manage your workplace pension schemes

Streamline payroll –
send employee and contributions data in a click of a button

Fully documented –including example code so developers can build with confidence

One-to-one support –
speak to our consultants to get the job done quicker

Build with our API

Anything that can be done on our customer facing platforms can be done using our API. With our API you can:

  • create company details and pension scheme set up
  • create advisers, used for firms managing many schemes
  • set up new employees or update existing employee details
  • submit pre-calculated pension contributions, or contributions to be assessed
  • update existing and unpaid contributions
  • get employee membership / opt out states
  • postpone individual employees
  • send assessment and other statutory letters
  • send batch requests for multiple payrolls or creating multiple schemes

Connect to the Smart Pension API


We provide three types of integration to support your business’s needs.

Light – use our API to manage employee records, contributions and assessment data.

Medium – everything light integration offers, plus retrieve opt outs/opt ins and percentage increases

Full – have complete control over the creation of schemes and members, as well as submitting pension contributions.

Any questions about integration with our API, just get in touch.

See our implementation guides

Developer Hub

You’ll find comprehensive guides, documentation and discussion forums in our developer hub. We’ll also keep you updated about new features and changelogs through our newsletter.

Go to the Developer Hub

What it costs

There’s no charge to connect to our API. However, you need to support your own development costs when integrating with our API.

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Excel and CSV

This payroll platform supports Excel and CSV upload. The process involves you manually filling in an Excel template or CSV template that we provide. You then upload it to the Smart Pension assessment tool. We run the assessment and calculate the pension contributions for you.

API through middleware

Some providers such as Pensionsync, AE Exchange and Aeclipse provide a bridge between your payroll software and Smart Pension. You'll need to create an account and pay the middleware provider, though this is usually only a few pounds per month.

Middleware partners

Facilitating seamless communication and secure data transfer

Easy one-click submissions

Convenient. Efficient. Secure

Our software is compatible with many payroll providers, some of whom integrate directly with us. This makes one-click submissions easy through the Smart Pension API, or through one of our middleware partners. The middleware software will integrate your payroll with Smart Pension onto one convenient platform, enabling the secure and efficient flow of seamless communication and data transfer.
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Employment Hero PensionSync

Pensions management made easy

The transfer of your pension data, from payroll, into the Smart Pension platform can now be automated through Employment Hero PensionSync’s integration with Smart Pension’s API. The Employment Hero PensionSync platform will not only enable you to automate enrolments, contributions and payment approvals but also allow you to manage all pension submissions in one convenient place, allowing you to streamline your entire pension process. If you're already using a Employment Hero PensionSync enabled payroll package, you can pass data directly to Smart Pension today regardless of whether you are an auto enrolment customer or a Workplace customer.
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Find out more about the payroll software currently supported by Employment Hero PensionSync.
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AEclipse

The future of auto enrolment technology

The AEclipse software integration with Smart Pension automates your auto enrolment, allowing you to upload files quickly, securely and economically. Data for all your clients can be sent across in seconds through AEclipse’s efficiently designed bulk upload facility, and can be done through one single log-in rather than having to manage multiple accounts. All file types are accepted and delivered to Smart Pension’s auto enrolment and Workplace platforms in a compatible format regardless of the payroll software used.
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Learn more about the middleware solution from AEclipse.

aeExchange

The auto enrolment middleware that works seamlessly with any payroll system

aeExchange’s middleware platform will work seamlessly with any payroll system and connect it directly to Smart Pension’s platforms - auto enrolment and Workplace . The independent, cloud-based solution, designed for auto enrolment workplace pensions, can be used for assessments, comms letters, pension calculations, generating payroll deduction files or just for submitting your auto enrolment contribution data conveniently and securely through one log-in.
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Find out more about aeEchange's middleware platform.

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PAPDIS

This payroll platform does not support PAPDIS (Payroll and Pension Data Interface Standard) integration.

Connect to our API

Our application programming interface (API) makes it easy to build custom applications to manage your workplace pension schemes

Streamline payroll –
send employee and contributions data in a click of a button

Fully documented –including example code so developers can build with confidence

One-to-one support –
speak to our consultants to get the job done quicker

Build with our API

Anything that can be done on our customer facing platforms can be done using our API. With our API you can:

  • create company details and pension scheme set up
  • create advisers, used for firms managing many schemes
  • set up new employees or update existing employee details
  • submit pre-calculated pension contributions, or contributions to be assessed
  • update existing and unpaid contributions
  • get employee membership / opt out states
  • postpone individual employees
  • send assessment and other statutory letters
  • send batch requests for multiple payrolls or creating multiple schemes

Connect to the Smart Pension API


We provide three types of integration to support your business’s needs.

Light – use our API to manage employee records, contributions and assessment data.

Medium – everything light integration offers, plus retrieve opt outs/opt ins and percentage increases

Full – have complete control over the creation of schemes and members, as well as submitting pension contributions.

Any questions about integration with our API, just get in touch.

See our implementation guides

Developer Hub

You’ll find comprehensive guides, documentation and discussion forums in our developer hub. We’ll also keep you updated about new features and changelogs through our newsletter.

Go to the Developer Hub

What it costs

There’s no charge to connect to our API. However, you need to support your own development costs when integrating with our API.

‍

*This information is sourced from third party providers. While we aim to provide the most up-to-date information possible, it is for information purposes only and cannot be relied upon. We do not endorse or promote any of the companies listed.

Search your payroll provider now

Our platform integrates with all major payroll providers and software, search yours now to see how we can integrate with it.